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Privacy Policy

Last updated: 21 March 2025

MindfulFit.by.NJ ("we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This privacy policy explains how we collect, use, and protect your information when you visit our website and use our services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data Controller

The data controller responsible for your personal data is MindfulFit.by.NJ. If you have questions about this privacy policy or our data practices, please contact us using the details in Section 10.

2. What Data We Collect

We may collect and process the following personal data:

Information you provide to us

• Contact form submissions: your name, email address, selected training package, and any message you include when using our contact form.

Information collected automatically

• Technical data: IP address, browser type and version, operating system, and device type.
• Usage data: pages visited, time spent on pages, and navigation paths through our site.
• Cookie data: information collected through cookies and similar technologies (see Section 7).

3. How We Use Your Data

We use your personal data for the following purposes:

• To respond to your enquiries submitted through our contact form.
• To provide information about our personal training services and packages.
• To improve our website and user experience.
• To analyse site traffic and usage patterns.
• To comply with legal obligations.

4. Lawful Basis for Processing

Under the UK GDPR, we rely on the following lawful bases to process your data:

• Consent: when you submit our contact form or accept cookies, you provide consent for us to process the data associated with those actions.
• Legitimate interests: we may process data where it is necessary for our legitimate business interests, such as improving our services and website, provided these interests do not override your rights.
• Legal obligation: where processing is necessary to comply with a legal obligation.

5. How We Share Your Data

We do not sell your personal data. We may share your information with:

• Netlify: our website hosting provider, which processes form submissions on our behalf.
• Third-party embedded services: such as Instagram (via Behold.so) for displaying our social media feed and Google Fonts for typography.

Where third parties process data on our behalf, we ensure appropriate safeguards are in place. Where data is transferred outside the UK, we rely on adequacy decisions or appropriate safeguards as required by the UK GDPR.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Contact form submissions are retained for up to 12 months, after which they are deleted unless there is a continuing need to keep them (for example, an ongoing coaching relationship).

7. Cookies

Cookies are small text files placed on your device when you visit our website. We use cookies for the following purposes:

Essential cookies

These cookies are necessary for the website to function and cannot be switched off. They include cookies that remember your cookie consent preferences.

Analytics cookies

These cookies help us understand how visitors interact with our website by collecting information anonymously. We only set analytics cookies if you have given your consent.

Third-party cookies

Embedded content from third-party services (such as the Instagram feed) may set their own cookies. We do not control these cookies. Please refer to the respective third-party privacy policies for details.

You can manage your cookie preferences at any time by clearing your browser cookies and revisiting the site, at which point the consent banner will reappear. You can also configure your browser to block cookies, though this may affect site functionality.

8. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Right of access: you can request a copy of the personal data we hold about you.
• Right to rectification: you can ask us to correct inaccurate or incomplete data.
• Right to erasure: you can request that we delete your personal data in certain circumstances.
• Right to restrict processing: you can ask us to limit how we use your data.
• Right to data portability: you can request your data in a structured, commonly used, machine-readable format.
• Right to object: you can object to the processing of your data where we rely on legitimate interests.
• Right to withdraw consent: where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, please contact us using the details in Section 10.

9. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Telephone: 0303 123 1113

10. Contact Us

If you have any questions about this privacy policy or wish to exercise your data rights, please contact us through the contact form on our website.

11. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.